Privacy Notice for Job Applicants, Employees, Contractors, and Their Emergency Contacts
Last Updated: May 1, 2022
This Privacy Notice for Job Applicants, Employees, Contractors, and Their Emergency Contacts (“Privacy Notice”) applies to job applicants, employees, contractors, and their emergency contacts (“employee” or “you”). It does not apply to personal information covered by HIPAA or to publicly available, deidentified, or aggregated personal information.
For purposes of this Privacy Notice, “Great American”, “we”, and “us” means the Great American property and casualty insurance companies and operations.
This Privacy Notice pertains to personal information we may have collected in the last twelve (12) months.
For business based in Europe, UK, Singapore, and Mexico, please refer to your compliance or HR department representative for a copy of your local privacy notice.
Personal Information We Collect
We collect information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household (“personal information”). We may collect the following categories of your personal information:
|Category of Personal Information||Examples|
|Identifiers (“Identifiers”)||Name, alias, postal address, social security number, unique personal identifier, online identifier, Internet Protocol address, email address, account name, driver’s license number, passport number, or other similar identifiers.|
|Categories listed in the California Customer Records statue (Cal. Civ. Code 1798.80(e)) (“Other PI”)||Name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, or any other financial information or health information. Some personal information included in this category may overlap with other categories.|
|Sensitive (“Sensitive”)||Personal information that reveals an employee’s social security, driver’s license, state identification card, or passport number; an employee’s account login, or corporate credit card number in combination with any required security or access code, password, or credentials allowing access to an account; an employee’s precise geolocation; an employee’s racial or ethnic origin or religious or philosophical beliefs; the contents of an employee’s mail, email and text messages that are sent or received using applications or equipment owned or controlled by us, unless we are the intended recipient of the communication; the processing of biometric information for the purpose of uniquely identifying an individual; personal information collected and analyzed concerning an employee’s health. Some personal information included in this category may overlap with other categories.|
|Characteristics of protected classifications under California or federal law (“Characteristics”)||Age (40 years and older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy, or childbirth and related medical conditions), sexual orientation, and veteran or military status.|
|Commercial information (“Commercial”)||Records of personal property, products, or services purchased, obtained, or considered.|
|Biometric Information (“Biometric”)||Physiological, biological, or behavioral characteristics, including fingerprint and voice recordings, from which an identifier template, such as a voiceprint can be extracted, and keystroke patterns or other physical patterns.|
|Internet or other electronic network activity information (“Internet Activity”)||Browsing history, search history, and information regarding a consumer’s interaction with an internet website, application, or advertisement.|
|Geolocation data (“Geolocation”)||Physical location and/or movements.|
|Sensory data (“Sensory”)||Audio, electronic, visual, or similar information.|
|Professional or employment-related information (“Professional”)||Current and/or past employment history, professional licenses, or affiliations. Education records for maintaining continuing education requirements.|
|Non-public education information (as defined in the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g, 34 C.F.R. Part 99)) (“Education”)||Education records, files, documents, and other materials directly related to a student maintained by an educational agency or institution or by a person acting for such an agency or institution, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records|
|Inferences drawn from other personal information (“Inferences”)||Information used to create a profile about an employee reflecting the employee’s preferences, characteristics, predispositions, behavior, attitudes, abilities, and aptitudes.|
Uses and Disclosures of Personal Information
We may use the categories of personal information for the following purposes:
|Category of Personal Information||Purposes|
Sources of Personal Information
|Category of Personal Information||Sources|
Third Parties to Whom Personal Information is Disclosed
|Category of Personal Information||Third Parties|
Sale and Retention of Personal Information
We do not sell your personal information. We retain your personal information for at least as long as is reasonable or necessary to fulfill the purposes for which the data was collected, to meet our business requirements, and to comply with applicable laws and regulations.
Changes to this Privacy Notice
This Privacy Notice may be changed from time to time. The date noted on the Privacy Notice indicates when it was last revised.
This Privacy Notice is not a contract for employment and does not alter the employment at-will relationship between us and any employee